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Online Submission Frequently Asked Questions

Do you have any tips for using the ERIC Online Submission System?

Please watch the video Tips for Using the Online Submission System for guidance on how to ensure your online submission will be accepted.


Is my work eligible for online submission?

ERIC accepts materials that are education research and meet the quality criteria set forth in the ERIC Selection Policy. Preference is given to content funded by the Department of Education or other federal agencies, professional conference papers or proceedings, reports from credible sources not yet reviewed for selection, and dissertations. A journal article is eligible only if it is a result of federal funding or is submitted by the author.


I presented a paper at a conference several years ago but forgot to submit it to ERIC. May I still do so?

Yes. ERIC welcomes contributions of materials meeting selection standards, regardless of the date.


How can I contribute my paper to ERIC?

Individuals may submit materials using ERIC's Online Submission System.
Before you begin, be sure your paper is ready for submission.


  • Remove personally identifying information about research participants such as names, Social Security numbers, or addresses. For privacy reasons, this information may not be included.
  • Remove your CV or resume if it is appended or included in the document.
  • Verify that all edits and corrections are complete, and that any editing marks from tracked changes are removed.
  • Verify that a cover page with the title, author name(s), and publication date is included; for unpublished works, use the date of document completion.
  • Make sure the document is a single, 508 compliant PDF. For more information about 508 compliance, see here.
  • If your work was federally funded, include the grant or contract number(s).


For additional information on how to submit work to ERIC, see the webinar Contributing Research to ERIC Through the Online Submission System.


To submit your paper, click here.


Do I need to provide an abstract?

Yes. For guidance on how to create an abstract, please see our video Tips and Best Practices for Writing ERIC Abstracts.


I am submitting an unpublished work. What should I enter for the publication date?

ERIC requires a publication year, at a minimum, for online submissions—on both the PDF and in the submission form. You can use the date the document was completed. The date on the cover page of your document must match the date recorded on the online submission form.


My references, tables, slides, and text are in different files. Can't I just submit them one after the other?

No. Your submission must be a complete PDF file.


How will I know if ERIC has accepted my submission? How long does it take for an accepted item to appear in the database? How will it appear?

You will receive an email confirmation of receipt when you submit your material. Upon review, if your material is deemed incomplete or not meeting ERIC selection criteria you will receive an email to that effect. Materials selected for inclusion in ERIC will be added to the collection within approximately 90 days of submission. Accepted materials are indexed with an ED (ERIC Document) accession number, and 'Online Submission' or ‘Grantee Submission’ is indicated in the Source field.


If I submit a paper to ERIC, and it is added to the database, can I still publish the paper elsewhere?

Yes. When you contribute your work to ERIC, you grant permission to index the material and disseminate it online. You do not transfer copyright to ERIC and may seek publication. However, once you submit a document to ERIC, it will not be removed, per the ERIC Selection Policy.


What if I prepare multiple papers from the same study?

It is possible that an individual author may prepare and submit multiple papers addressing aspects of the same topic. In order for ERIC to consider them all as unique contributions, however, they must differ in major, substantive ways. Papers in which the content has been reorganized, but whole passages are repeated from previous works, or for which only the title has been slightly reworded, are not eligible for inclusion in ERIC.


Will the ERIC record indicate whether my paper has been peer reviewed?

ERIC will include the peer-review indicator on the record if there is proof of peer review. ERIC accepts the following as proof: 1) a statement or explanation of the peer-review process on the first page of the document, or 2) a link, provided as part of the submission process, to the publisher's website page or a PDF outlining the peer-review process. ERIC accepts blind, or anonymous, and expert peer reviews as acceptable types of peer review. The work will only be marked as peer reviewed with substantiating evidence of an accepted peer-review process. A statement on a website that the publication is peer-reviewed without explanation of the process followed is not acceptable for this purpose. Internal, editorial reviews and dissertation reviews are not recognized by ERIC as an accepted type for the ERIC record peer-review indicator.


If the submitter claims that a work has been peer reviewed, but does not provide adequate evidence, the work will not be marked as peer reviewed.


I submitted a paper to ERIC's online submission system last year that was peer reviewed Can I apply for the peer-review indicator be added to the ERIC record?

No. The peer-review indicator is being added to new online submissions from individuals going forward.


May I make changes to my paper after submission or inclusion in the database?

No. Please be sure to check all files carefully before uploading them to ERIC so that your document is the final, edited version.


ERIC assumes all submissions are final.


I receive funding from the U.S. Department of Education for my research. Must I submit my published work to ERIC?

Beginning in FY 2012, the Institute of Education Sciences (IES) requires grantees and contractors publishing work outside of an IES publication to submit the electronic version of their final manuscript to ERIC. Work should be submitted upon acceptance for publication in a peer-reviewed journal or upon publication in a non-journal source. The author's final manuscript is defined as the final version accepted for journal publication, and includes all modifications from the peer review process. The grant or contract number and funding agency name must appear both in the online submission form and on the document itself to be accepted as a submission.


For more information, see the IES Policy Regarding Public Access to Research.


Our organization produces materials (e.g., research reports) that are funded by the U.S. Department of Education (ED). How should they be submitted to ERIC?

Grantees and contractors who produce work that is not published by ED should submit their work through the Online Submission System and follow the guidance for grantees and contractors. Work published by ED will be indexed automatically and grantees and contractors do not need submit these reports to ERIC.


Can my submission be considered a Grantee Submission if the funding comes from some other entity than the U.S. Government?

No. This publication type is only used for work funded by the US Government. Work that is funded by countries outside of the United States, U.S.-based foundations or other private organizations, or state organizations will be indexed as Online Submissions. Their funding information will not be included in the record.


Whom can I contact with questions?

Questions may be submitted to the ERIC Help Desk at ERICrequests@ed.gov.