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Online Submission Frequently Asked Questions

Who can use the ERIC Online Submission System?

Grantees, contractors, and individual authors of documents or journal articles if the source is not under agreement with ERIC. Publishers may not submit for authors.

Do you have any tips for using the ERIC Online Submission System?

Please watch the video Tips for Using the Online Submission System and see the infographic PDF on ERIC Tips For A Successful Online or Grantee Submission to ERIC for guidance on how to ensure your online submission will be accepted.

Is my work eligible for online submission?

ERIC accepts materials that are education research and meet the quality criteria set forth in the PDF on ERIC ERIC Selection Policy. Preference is given to content funded by the Department of Education or other federal agencies, professional conference papers or proceedings, reports from credible sources not yet reviewed for selection, and dissertations. A journal article is eligible only if it is a result of federal funding or is submitted by the author (not by a publisher or editor).

I presented a paper at a conference several years ago but forgot to submit it to ERIC. May I still do so?

Yes. ERIC welcomes contributions of materials meeting selection standards, regardless of the date.

How can I contribute my paper to ERIC?

Individuals may submit materials using ERIC's Online Submission System.
Before you begin, be sure your paper is ready for submission.

  • Remove personally identifying information about research participants such as names, Social Security numbers, or addresses. For privacy reasons, this information may not be included.
  • Remove your CV or resume if it is appended or included in the document.
  • Verify that all edits and corrections are complete, and that any editing marks from tracked changes are removed.
  • Verify that a cover page with the title, author name(s), and publication date is included; for unpublished works, use the date of document completion.
  • Make sure the document is a single, 508 compliant PDF.
  • If your work was federally funded, include the grant or contract number(s).

For additional information on how to submit work to ERIC, see the webinar Contributing Research to ERIC Through the Online Submission System, watch a short video Tips for Using ERIC’s Online Submission System, and see the infographic PDF on ERIC Tips for a Successful Online or Grantee Submission to ERIC.

To submit your paper, click here.

Do I need to provide an abstract?

Yes. For guidance on how to create an abstract, please see our video Tips and Best Practices for Writing ERIC Abstracts.

I am submitting an unpublished work. What should I enter for the publication date?

ERIC requires a publication year, at a minimum, for online submissions—on both the PDF and in the submission form. You can use the date the document was completed. The date on the cover page of your document must match the date recorded in the online submission form.

I coauthored a paper with two other authors. Who is eligible to submit the work to ERIC?

The paper may be submitted by any of the copyright holders. All copyright holders should agree to the submission prior to providing the paper to ERIC. During the submission process, you will be required to check a box agreeing that you are authorized to submit the material and that no other source holds a copyright that would prohibit you from submitting the work to ERIC.

We have more coauthors than spaces for author names are provided on the submission form. What should we do?

You can enter up to 6 author names in the submission form. The ERIC processing team is able to enter more names and will complete the list from the submitted PDF.

My references, tables, slides, and text are in different files. Can't I just submit them one after the other?

No. Your submission must be one complete PDF file.

How will I know if ERIC has accepted my submission? How long does it take for an accepted item to appear in the database? How will it appear?

You will receive an email confirmation of receipt when you submit your material. Upon review, if your material is deemed incomplete or not meeting ERIC selection criteria you will receive an email to that effect. Materials selected for inclusion in ERIC will be added to the collection within approximately 90 days of submission. Accepted materials are indexed with an ED (ERIC Document) accession number, and 'Online Submission' or ‘Grantee Submission’ is indicated in the Source field.

I am the editor of a journal not regularly indexed in ERIC. May I submit a complete issue PDF or individual articles through online submission?

No. The online system was established as an opportunity for individual authors to submit their work to ERIC and not as an alternative for editors to submit entire issues. Editors or other publisher representatives may submit a request to to have a journal reviewed for possible inclusion in ERIC under an agreement with the U.S. Department of Education. Be sure to read the ERIC Selection Policy to make sure your publication is a good fit for ERIC.

If I submit a paper to ERIC, and it is added to the database, can I still publish the paper elsewhere?

Yes. When you contribute your work to ERIC, you grant permission to index the material and disseminate it online. You do not transfer copyright to ERIC and may seek publication. However, once you submit a document to ERIC, it will not be removed, per the ERIC Selection Policy.

What if I prepare multiple papers from the same study?

It is possible that an individual author may prepare and submit multiple papers addressing aspects of the same topic. In order for ERIC to consider them all as unique contributions, however, they must differ in major, substantive ways. Papers in which the content has been reorganized, but whole passages are repeated from previous works, or for which only the title has been slightly reworded, are not eligible for inclusion in ERIC.

Will the ERIC record indicate whether my paper has been peer reviewed?

ERIC will include the peer-review indicator on the record if there is proof of peer review. As stated in the ERIC Selection Policy, ERIC accepts the following as proof: 1) a statement or explanation of the peer-review process on the first page of the document, or 2) a link, provided as part of the submission process, to the publisher's website page or a PDF outlining the peer-review process. ERIC accepts blind, or anonymous, and expert peer reviews as acceptable types of peer review. The work will only be marked as peer reviewed with substantiating evidence of an accepted peer-review process. A statement on a website that the publication is peer-reviewed without explanation of the process followed is not acceptable for this purpose. Internal, editorial reviews and dissertation reviews are not recognized by ERIC as an accepted type for the ERIC record peer-review indicator. See the infographic PDF on ERIC How Do I Provide Evidence that My Online Submission Was Peer Reviewed?

If the submitter claims that a work has been peer reviewed, but does not provide adequate evidence, the work will not be marked as peer reviewed.

What does “Process Included” refer to as evidence of peer review?

If you want the peer-review indicator assigned to your work you must provide documentation of the peer-review process. “Process Included” does not mean the research process outlined in your article or document. In lieu of entering a link to the process as shown on the publication website, you may include an explanation of the peer-review process that was followed on the PDF’s first or cover page.

I submitted a paper to ERIC's online submission system last year that was peer reviewed Can I apply for the peer-review indicator be added to the ERIC record?

No. The peer-review indicator is being added to new online submissions from individuals going forward.

All submissions are final and cannot be edited or deleted, except for reasons outlined in the ERIC Selection Policy.

May I make changes to my paper after submission or inclusion in the database?

No. Please be sure to check all files carefully before uploading them to ERIC so that your document is the final, edited version.

ERIC assumes all submissions are final.

I receive funding from the U.S. Department of Education for my research. Must I submit my published work to ERIC?

Beginning in FY 2012, the Institute of Education Sciences (IES) requires grantees and contractors publishing work outside of an IES publication to submit the electronic version of their final manuscript to ERIC. Work should be submitted upon acceptance for publication in a peer-reviewed journale. The author's final manuscript is defined as the final version accepted for journal publication, and includes all modifications from the peer review process. The grant or contract number and funding agency name must appear both in the online submission form and on the document itself to be accepted as a submission.

For more information, see the IES Policy Regarding Public Access to Research and the Grantee and Contractor Requirements FAQs.

Our organization produces materials (e.g., research reports) that are funded by the U.S. Department of Education (ED). How should they be submitted to ERIC?

Grantees and contractors who produce work that is not published by ED should submit their work through the Online Submission System and follow the guidance for grantees and contractors. Work published by ED will be indexed automatically and grantees and contractors do not need submit these reports to ERIC.

For more information, see the IES Policy Regarding Public Access to Research and the Grantee and Contractor Requirements FAQs.

Whom can I contact with questions?

Questions may be submitted to the ERIC Help Desk at