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ERIC Number: EJ866599
Record Type: Journal
Publication Date: 2009
Pages: 3
Abstractor: ERIC
ISSN: ISSN-1537-5749
Minding Your E-Mail: District Leaders Need to Prepare for Public Records Requests
Keenan, Daniel; Keener, Clinton; Shoaf, Michael; McIntyre, Daniel
District Administration, v45 n10 p85-86, 88 Nov-Dec 2009
Since the Supreme Court approved a 2006 amendment to the Federal Rules of Civil Procedure requiring public entities such as school districts to produce electronically stored public records during the "discovery process" in lawsuits, maintaining such records, especially e-mail messages, has been an ongoing obligation for district leaders. While they strive to be responsive to public records requests, they can easily get bogged down in addressing such requests. To meet this challenge, district leaders need to develop policies and practices to manage their electronic records so that relevant documents can be accessed quickly; otherwise they face the risk and expense associated with noncompliance. This article aims to help school administrators in other states who are addressing electronic records policies in their own districts. The authors urge administrators to take the lead with school board members and community stakeholders in developing policies to address electronic documents under the public records law. They stress that implementing specific procedures for electronic records retention will provide school district leaders and staff with a greater opportunity to meet the challenges associated with electronic records.
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Publication Type: Journal Articles; Reports - Descriptive
Education Level: N/A
Audience: Administrators
Language: English
Sponsor: N/A
Authoring Institution: N/A