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ERIC Number: EJ884703
Record Type: Journal
Publication Date: 2007
Pages: 19
Abstractor: As Provided
Reference Count: N/A
ISSN: ISSN-1533-2748
The Role of Archival Authority Records in the Finding Aid System of the Archives of Ontario
Billinton, Steve
Journal of Archival Organization, v5 n1-2 p75-93 2007
In the late 1990s the Archives of Ontario adopted a version of the Australian "series system" for the arrangement of Government of Ontario records. Series-based systems of arrangement and description provide an alternative means for archives to represent the relationships between a body of records, the functions and activities that generated them, and the organizational entities that carried out those functions. Integral to these systems is the use of archival authority records to represent the people and groups that create archival records. Implementing such a system does present challenges. It forces an archival repository to closely analyze the organizational context from which it receives records and to make systematic decisions about how this administrative environment will be represented in authority records so as to consistently represent the context of records creation. Moreover, once established, systems that document record creating bodies in archival authority records require a considerable ongoing resource commitment as new records are acquired and new context entities are described. This article outlines the characteristics of the Archives of Ontario's descriptive system and discusses some of the challenges presented in adopting such a system. (Contains 5 figures and 19 notes.)
Routledge. Available from: Taylor & Francis, Ltd. 325 Chestnut Street Suite 800, Philadelphia, PA 19106. Tel: 800-354-1420; Fax: 215-625-2940; Web site:
Publication Type: Journal Articles; Reports - Descriptive
Education Level: N/A
Audience: N/A
Language: English
Sponsor: N/A
Authoring Institution: N/A
Identifiers - Location: Canada