ERIC Number: ED442475
Record Type: RIE
Publication Date: 2000-Oct
Building an Automated Student Record System: A Step-by-Step Guide for Local and State Education Agencies.
Clements, Barbara S.
This booklet describes steps that are useful for education organizations to follow when planning for, designing, and implementing an automated student record system. Following a general discussion about student records and student record systems, the following steps to consider when developing and implementing an automated student record system are described: (1) determine the desired uses of the system; (2) identify federal, state, and local regulations affecting the maintenance of student records; (3) select the overall contents of the system; (4) select the data elements to be kept in the system; (5) select a system for assigning a unique identifier to each student; (6) determine the physical design of the system; (7) identify the format for the data within the system; (8) determine how you will enter or import data into the system; (9) determine your procedures for providing access to the system; (10) plan ways to ensure the integrity of the data in the system; (11) plan procedures for doing standard and ad hoc analysis and reporting; and (12) develop procedures for appropriate reporting of student data. Examples, case studies, and checklists are included. Several print and online resources are listed. (MES)
Descriptors: Automation, Databases, Elementary Secondary Education, School Districts, State Departments of Education, Student Records, Systems Development
ED Pubs, P.O. Box 1398, Jessup, MD 20794-1398. Tel: 877-433-7827 (Toll Free).
Publication Type: Guides - Non-Classroom
Education Level: N/A
Authoring Institution: National Center for Education Statistics (ED), Washington, DC.; National Forum on Education Statistics.
IES Cited: ED451259