ERIC Number: ED407558
Record Type: RIE
Publication Date: 1994-Mar
Home Study Academic Transcripts. NHSC Occasional Paper Number 10.
Welch, Sally R.
Academic transcripts are becoming increasingly important in home study environments because they are gaining wider use as "sales tools" by home study program graduates seeking acceptance of their home study work by employers and registrars. Well-designed transcripts have become an excellent alumni service and subtle marketing device that all schools should provide. Issuing institutions must ensure that documents transmitted as transcripts are appropriate for their intended use and contain at least the following essential data elements: identification of the institution; identification of the student; basis of admission; record of work pursued; academic status; statement of graduation; supplemental information for graduate students; and last entry notation. In accordance with pertinent federal legislation, transcripts are normally issued only at a student's request. For the reader's convenience, official transcripts should be accompanied by a key or legend containing 15 items (including information about any institutional name/location changes, the grading system used, and method of certification as an official transcript). There are a number of steps that institutions issuing and receiving transcripts can take to reduce the forgery problem. Keeping student transcripts secure requires careful consideration of physical security, staff security, supplies/equipment, and electronic data storage procedures. (Two sample transcripts are included.) (MN)
Descriptors: Academic Records, Adult Education, Correspondence Study, Disclosure, Distance Education, Home Study, Information Dissemination, Postsecondary Education, Recordkeeping, Records (Forms), School Security
Distance Education and Training Council, 1601 18th Street, N.W., Washington, DC 20009-2529; http://www.detc.org ($5).
Publication Type: Guides - Non-Classroom
Education Level: N/A
Authoring Institution: National Home Study Council, Washington, DC.