ERIC Number: ED401832
Record Type: Non-Journal
Publication Date: 1996-Nov-4
Reference Count: N/A
State University of New York Use of Advance Accounts. Report 95-S-128.
New York State Office of the Comptroller, Albany.
This audit report examines the use of advance accounts for small purchases by the State University of New York (SUNY) campuses and the Central System Administration Unit's Business Office. It notes that, in addition, SUNY uses the Quick Pay voucher process to pay many of its small expenses. The audit found that funding levels for advance accounts should be reduced and that the majority of advance accounts may no longer be necessary, due to the utilization of other funding mechanisms such as Quick Pay. Many of the campuses are not making full use of the more efficient and economical method of Quick Pay for payment. The audit also found that advance account payments were generally made in accordance with guidelines of SUNY and the Office of the State Comptroller (OSC). It also found, however, that most of the SUNY campuses do not periodically review the funding levels or the need for advance accounts as the OSC guidelines require. The auditors recommend that SUNY maximize the use of Quick Pay and that SUNY review all advance account funding levels regularly and return all unnecessary advance amounts to the State Treasury. The report also contains the response of SUNY officials agreed which was in agreement with the recommendations of the audit. (PRW)
Publication Type: Reports - Evaluative
Education Level: N/A
Authoring Institution: New York State Office of the Comptroller, Albany.