ERIC Number: ED338242
Record Type: Non-Journal
Publication Date: 1991
Reference Count: N/A
Converting Inhouse Subject Card Files to Electronic Keyword Files.
Culmer, Carita M.
The library at Phoenix College developed the Controversial Issues Files (CIF), a "home made" card file containing references pertinent to specific ongoing assignments. Although the CIF had proven itself to be an excellent resource tool for beginning researchers, it was cumbersome to maintain in the card format, and was limited to very general subject headings. The goal of this project was to make specific information in the CIF more readily accessible to students using a method of file maintenance that would require less library staff time to input new records or alter old ones. To this end, an electronic format was developed for CIF using HyperCard 2.0 on a Macintosh SE. The conversion procedure included experimentation with various formats, the creation of electronic templates, the development of input procedures and creation of a procedures manual, training librarians in search techniques, training and supervision of support staff who would do the actual inputting of data, and proofreading. A core sample demonstrated that bibliographic records of in-house files could be enhanced, and retrievability improved, by including full tables of content rather than a keyword index or Library of Congress subject headings. Real time experiments indicated that data input could be accomplished in less time than hand production and filing of cards. (Reports on data input experiments are appended to this paper.) Instructions for students to use the file are simple and basically the same as for searching keywords on the online catalog (OPAC). Once conversion has been completed, copies of CIF on floppy diskettes will be made available to other libraries in the community college district. It is noted that, although problems had been encountered in using OCR scanning for input, this process was still under consideration, and that searching capabilities would be improved if HyperCard could be programmed to handle Boolean logic. (MAB)
Descriptors: Academic Libraries, Access to Information, Bibliographic Databases, Card Catalogs, Community Colleges, Controversial Issues (Course Content), Hypermedia, Indexes, Information Retrieval, Library Automation, Library Materials, Library Technical Processes, Microcomputers, Online Catalogs, Online Searching, Search Strategies, Subject Index Terms, Two Year Colleges, User Needs (Information)
Publication Type: Dissertations/Theses - Practicum Papers
Education Level: N/A
Authoring Institution: N/A