ERIC Number: ED338234
Record Type: RIE
Publication Date: 1991-Sep
Report on the Preservation Planning Project: University of Pennsylvania Libraries.
Sparks, Peter G., Comp.
The University of Pennsylvania Libraries' Preservation Planning Project was designed to explore new ideas for planning and operating a preservation program for the Penn Library. The first goal of the project was to study the feasibility of an organizational plan that would put the preservation effort under the direction of a small internal staff who would contract out most of the preservation work. The second goal was to see if a strategic planning approach could be used to assist in designing a preservation plan for the Penn Library's collection that would consider local, regional, and national preservation programs as well as the needs of a single institution. The planning project was divided into nine specific tasks: (1) heighten staff and user awareness; (2) define the collections; (3) assess environment, storage, and security; (4) assess collection condition; (5) analyze existing user survey data; (6) analyze resources and costs; (7) define treatment options and costs; (8) define preservation selection criteria; and (9) develop a program management model. Information on the status of preservation at Penn Library prior to the project is provided as a basis for judging how a similar project might work in another institution, and special aspects of the planning process are discussed, including the consultant-driven planning model, preservation selection, and evaluation of the planning effort. Activities associated with the first attempts to work out service arrangements with The Conservation Center for Art and Historic Artifacts (CCAHA) and The MicrogrAphic Preservation Service (MAPS) are described. Microfilming, color microfilming, and microreproduction techniques are explained as they are currently used by MAPS to reformat fragile materials, and library contacts with mass treatment, photocopying, and library binding services are briefly described. Finally, a working model for a service-contracted preservation program is proposed that includes research and analysis, goal-setting, strategic planning, and operational planning. (DB)
Descriptors: College Libraries, Consultation Programs, Higher Education, Library Facilities, Library Materials, Library Services, Long Range Planning, Microfilm, Microreproduction, Preservation
The Commission on Preservation and Access, 1785 Massachusetts Avenue, NW, Suite 313, Washington, DC 20036-2117 (free, while supply lasts).
Publication Type: Opinion Papers; Reports - Research
Education Level: N/A
Sponsor: Andrew W. Mellon Foundation, New York, NY.; Commission on Preservation and Access, Washington, DC.
Authoring Institution: Pennsylvania Univ., Philadelphia. Libraries.