ERIC Number: ED226622
Record Type: RIE
Publication Date: 1982-May
Reference Count: 0
Coping with Deferred Maintenance.
Suber, L. Terry
Business Officer, p22-24 May 1982
The deferred maintenance problem on college and university campuses is addressed. Deferred maintenance refers to larger or more expansive maintenance work that can be delayed and is not performed when needed or reported, usually because its cost is beyond the annual maintenance and operating budget of the physical plant department. Eventually there is need for an analysis of the consequences of further delays, such as the increased cost of delaying a repair or a major interruption of vital services. To identify problem areas, information must be collected, including the following: whether maintenance procedures are managed efficiently; whether there is a clear policy on differentiating physical plant from departmental expenses; whether new buildings have been constructed without sufficient additional funds to maintain them properly; and whether buildings are being used most effectively. After identifying the problem, a detailed building maintenance survey of each building or site condition is required. Steps in a building maintenance survey are as follows: determining the purpose of the survey and developing detailed instructions to accomplish objectives; listing buildings and an order of priority; scheduling the dates and times to start and complete the survey of each building; deciding on the inspection format (in general by the features of building or in detail by categories for each component); recording details of problem areas or specific conditions; determining the most cost-effective solution; making estimates for each solution; preparing the request; and developing a rating system for deferred maintenance. Using in-house staff versus outside consultants for the survey is also addressed. (SW)
Descriptors: Campus Planning, Capital Outlay (for Fixed Assets), College Buildings, Cost Effectiveness, Deferred Maintenance, Educational Facilities Improvement, Equipment Maintenance, Facility Case Studies, Financial Problems, Higher Education, Inspection, Needs Assessment, Retrenchment, School Maintenance, Space Utilization
National Association of College and University Business Officers. 1110 Vermont Avenue NW Suite 800, Washington, DC 20005. Tel: 800-462-4916; Tel: 202-861-2500; Fax: 202-861-2583; Web site: http://www.nacubo.org
Publication Type: Opinion Papers; Journal Articles
Education Level: N/A
Authoring Institution: National Association of College and University Business Officers, Washington, DC.
Note: "Portfolio" article.