NotesFAQContact Us
Collection
Advanced
Search Tips
Open All
Online Submission

Who can use the ERIC online submission system?

Grantees, contractors, and individual authors of documents or journal articles if the source is not under agreement with ERIC. The online submission form must be completed and a full-text, 508 compliant PDF uploaded. Information provided in the online submission form must also appear on the PDF. The system can be accessed at https://eric.ed.gov/submit/

Publishers or editors may not submit on behalf of authors.

Do you have any tips for using the ERIC online submission system?

Please access the video Tips for Using the Online Submission System and the infographic Tips For A Successful Online or Grantee Submission to ERIC for guidance on how to ensure your online submission will be accepted.

Is my work eligible for online submission?

ERIC accepts materials that are education research and meet the standard and criteria set forth in the PDF on ERIC ERIC Selection Policy. Preference is given to content funded by the U.S. Department of Education or other federal agencies, professional conference papers or proceedings, reports from credible sources not yet reviewed for selection, and dissertations. A journal article is eligible only if it is a result of federal funding or is submitted by the author.

Publishers or editors may not use the online submission system. If they are interested in having their source indexed in ERIC, they should email ERICRequests@ed.gov

I presented a paper at a conference several years ago but forgot to submit it to ERIC. May I still do so?

Yes. ERIC welcomes contributions of materials meeting the selection standard and criteria, regardless of the date.

How can I contribute my work to ERIC?

Individual authors (not editors or publishers) may submit materials using ERIC’s online submission system.

Before you begin, be sure your PDF is ready for submission.

  • Create a cover page that includes the title of the article, paper, or book (chapter); author name(s); journal citation, or conference, or book information, publication date (for unpublished works, use the date of document completion), and abstract
  • Federal funding, including the name of the funding entity and the grant number, should be included in the acknowledgements section. If the information was not included, grantees may complete and attach the PDF on ERIC coversheet to make sure all required information is provided to ERIC.
  • Remove personally identifying information about research participants such as names, phone numbers, Social Security numbers, or addresses.
  • Remove your CV or resume if it is appended or included in the document.
  • Verify that all edits and corrections are complete and that any editing marks from tracked changes are removed.
  • Make sure the document is a single, 508-compliant PDF.

For additional information on how to submit work to ERIC, access the webinar Contributing Research to ERIC Through the Online Submission System, the short video Tips for Using ERIC’s Online Submission System, and the infographic PDF on ERIC Tips for a Successful Online or Grantee Submission to ERIC.

Will ERIC index my report and link to my website for access to the full text?

No. Authors submitting documents or articles through ERIC’s online submission system must grant permission for the full text to be displayed in ERIC.

Do I need to provide an abstract?

Yes. If your work already includes an abstract, copy and paste it into the submission form—do not leave the field blank, or type “NA” or “Yes.” For guidance on how to create an abstract, please see our video Tips and Best Practices for Writing ERIC Abstracts.

I am submitting an unpublished or “in press” work. What should I enter for the publication date?

ERIC requires a publication year, at a minimum, for online submissions—on both the PDF and in the submission form. You can use the date the document was completed. The date on the cover page of your document must match the date recorded in the online submission form.

I coauthored a paper with two other authors. Who is eligible to submit the work to ERIC?

The paper may be submitted by any of the copyright holders. All copyright holders should agree to the submission prior to providing the paper to ERIC. During the submission process, you will be required to check a box confirming that you are authorized to submit the material and that no other source holds a copyright that would prohibit you from submitting the work to ERIC.

We have more coauthors than spaces for author names are provided on the submission form. What should we do?

You can enter up to 6 author names in the submission form. The ERIC processing team can enter more names and will complete the list from the submitted PDF.

My references, tables, slides, and text are in different files. Can't I just submit them one after the other?

No. Your submission must be one complete PDF file.

How will I know if ERIC has accepted my submission? How long does it take for an accepted item to appear in the database? How will it appear?

You will receive an email confirmation of receipt when you submit your material. Upon review, if your material is deemed incomplete or not meeting ERIC selection criteria you will receive an email to that effect. Materials selected for inclusion in ERIC will be added to the collection within approximately 90 days of submission. You will not receive separate confirmation of acceptance. Accepted materials are indexed with an ED (ERIC Document) accession number, and Online Submission or Grantee Submission is indicated in the Source field.

I am the editor of a journal not regularly indexed in ERIC. May I submit a complete issue PDF or individual articles through online submission?

No. The online system was established as an opportunity for individual authors to submit their work to ERIC and not as an alternative for editors to submit articles for the authors. Editors or other publisher representatives may submit a request to ERICRequests@ed.gov to have a journal reviewed for possible inclusion in ERIC under an agreement with the U.S. Department of Education. Be sure to read the PDF on ERICERIC Selection Policy to make sure your publication is a good fit for ERIC.

If I submit a paper to ERIC, and it is added to the database, can I still publish the paper elsewhere?

Yes. ERIC is not a publisher. When you contribute your work to ERIC, you grant permission to index the material and disseminate it online. You do not transfer copyright to ERIC and may seek publication. However, once you submit a document to ERIC, it will not be removed per the Preservation Policy in the ERIC Selection Policy.

My unpublished paper is in ERIC via the online submission system and now journals will not accept it because the full text is already available online—will you remove it from ERIC so I can have it published?

No. ERIC is not a publisher, but when you contribute your work to ERIC, you grant permission to index the material and disseminate it online, in perpetuity. Please access the Preservation Policy in the ERIC Selection Policy. You do not transfer copyright to ERIC and may seek publication elsewhere. However, before submitting to ERIC it is an author's responsibility to check the publication policies of journals in which you may wish to be published.

My institution requires that my publication appears in ERIC for promotion and tenure advancement, but I don't see it—why?

ERIC is not responsible for fulfilling requirements set by academic institutions. ERIC must adhere to the selection policies and processing procedures approved by the U.S. Department of Education. If your article appears in a journal that is regularly indexed in ERIC, your work will appear when that journal is processed and uploaded to the ERIC website. If the journal is selectively indexed, it may be that your article was not deemed to meet the ERIC selection standard and criteria and it will not appear in ERIC. Work sent via the online submission system is evaluated against the ERIC Selection Policy and must meet the same standard and criteria.

What if I have multiple papers from the same study?

It is possible that an individual author may prepare and submit multiple papers addressing aspects of the same topic. For ERIC to consider them all as unique contributions, however, they must differ in major, substantive ways. Papers in which the content has been reorganized, but whole passages are repeated from previous works, or for which only the title has been slightly reworded, are not eligible for inclusion in ERIC.

Will the ERIC record indicate whether my paper has been peer reviewed?

The peer-review indicator is assigned if the submitter provides acceptable proof that the content has been peer reviewed. You must provide a URL that goes to a webpage explaining the peer review process or the submitted PDF must include a description of the process. ERIC considers either one of the following processes to be peer review:

  • Blind, or Anonymous, Peer Review — Content is reviewed by external reviewers and the author’s identity is unknown to the reviewer. A double-blind peer-review process is where both the reviewer and the author remain anonymous throughout the process.
  • Expert Peer Review — Content is reviewed by internal or external reviewers, and the author’s identity may or may not be known to the reviewer.

A peer-review process employing at least two reviewers with scholarly affiliation is preferred.

Internal, editorial reviews and dissertation reviews are not recognized by ERIC as accepted types of peer review.

Access the infographic PDF on ERIC How Do I Provide Evidence that My Online Submission Was Peer Reviewed?

If the submitter claims that a work has been peer reviewed, but does not provide adequate evidence, the work will not be marked as peer reviewed.

What does “Process Included” refer to as evidence of peer review?

If you want the peer-review indicator assigned to your work, you must provide documentation of the peer-review process in one of two ways: In the online submission form enter a link to the process as shown on the publication website, or on the PDF’s first or cover page include an explanation of the peer-review process that was followed “Process Included” does not mean the research process outlined in your article or document.

Access the infographic PDF on ERIC How Do I Provide Evidence that My Online Submission Was Peer Reviewed?

I submitted a paper to ERIC’s online submission system prior to when the peer-review indicator was established for online submissions. Can I apply for the peer-review indicator to be added to the ERIC record?

No. The proof of peer-review must be included at the time of submission and is not added retroactively.

May I make changes to my paper after submission or inclusion in the database?

No. Please be sure to check all files carefully before uploading them to ERIC so that your document is the final, edited version. ERIC assumes all submissions are final.

I receive funding from the U.S. Department of Education for my research. Must I submit my published work to ERIC?

Access the “Grantee and Contractor Requirement” section of the FAQ.

Our organization produces materials (e.g., research reports) that are funded by the U.S. Department of Education (ED). How should they be submitted to ERIC

Access the “Grantee and Contractor Requirement” section of the FAQ.