Facilities departments at colleges and universities are facing the same challenge: how not to do just the most projects, but also the right projects with the limited funds they are given. In order to make the best decisions, they need more control over the capital planning process, which requires accurate, current facility condition data. Each educational institution needs to find the right approach to collecting and maintaining their facility data. Times are changing and so are the methods for facility condition assessments. Whereas in the past many colleges and universities have had facility condition assessments performed by third-party providers, today they are turning to modern technology to perform their own facility assessments. This article describes how Dalhousie University, James Madison University, and Florida International University have adopted new processes and technology that enables self-sufficient facility teams to stay on top of pressing issues and maintain an accurate database of information.